Islip, New York Bookkeeping Firm Provides Professional Solutions to established businesses on Long Island.

Wednesday, 15 January, 2014

As an established company your bookkeeping services and small business accounting needs will be met with the professional bookkeeping solutions best suited to achieve your current and future objectives. Our service is based on providing you with an outsourced part time bookkeeper on a weekly, monthly or quarterly basis. Our proficient use of QuickBooks bookkeeping and QuickBooks accounting delivers the highest level of accuracy and quality available.

Established Company

Delivering quality and accuracy in our outsourced bookkeeping services for our clients reflects the insight of our 25 years of small business expertise.


  • Clean up of QuickBooks, if necessary
  • Review of current systems and procedures
  • Catch Up Bookkeeping
  • Internal Controls
  • Create Budgets

Accounts Receivable

Our professional bookkeeping services can include the day-to-day processing of financial transactions, including maintaining up-to-date billing and monitoring customer account details, such as late payments and other irregularities. Utilizing a QuickBooks solution from our certified bookkeeper team, ensures efficient, timely and accurate payment of accounts.

  • Set up Customers
  • Invoicing
  • Sales Receipts
  • Sales Deposits
  • Credit Card Receipts
  • Debit Card Receipts
  • EFT and ACH Receipts
  • Credit Memos and Refunds
  • Maintain Customer Account Balances

Accounts Payable

We perform professional bookkeeping, small business accounting and the tasks necessary for the efficient maintenance and processing of accounts payable transactions.

  • Print signature ready checks
  • Record handwritten checks
  • Transfer of funds
  • Credit card charges
  • Credit card payments
  • Debit card purchases
  • EFT payments
  • ACH payments
  • Pay Pal payments
  • Credit Memos and Refunds
  • Bank charges
  • Maintain Vendor Account Balances
  • Segregate Business & Personal Expenses

Payroll Services

Accurate payroll administration and processing is necessary for the timely payment of both your employees and payroll taxes.

  • Payroll Services Company Selection
  • Payroll administration (Management)
  • Employee Information
  • Direct Deposit
  • Payroll entries
  • Payroll processing
  • Sick day and Vacation time Tracking
  • Employee Benefits
  • 401(k) deductions
  • Medical deductions
  • 1099 Independent Contractors
  • Internal controls

Monthly Reconciliations

In choosing an outsourced part time bookkeeper, it is important to utilize bookkeeping services from a professional bookkeeper who can accurately reconcile your accounts each month.

  • Monthly Checking Account Statements
  • Monthly Savings Account Statements
  • Monthly Escrow Accounts
  • Monthly Credit Card Merchant Accounts
  • Monthly Loan Accounts
  • Monthly Petty Cash Accounts

Current account balances will ensure that you understand how your business is doing, enabling you to make intelligent financial decisions.

Reconciling your accounts helps us to:

  • Assure you that all of your deposits have cleared
  • Identify deposited checks returned for insufficient funds
  • Identify hand written checks that we may have been unaware of and, therefore, must adjust your balance in QuickBooks
  • Identify deposits recorded in QuickBooks but not listed on your bank statement
  • Identify deposits listed on your bank statement but not recorded in QuickBooks
  • Record bank charges
  • Record credit card charges
  • Record debit card purchases
  • Ensure your Escrow Accounts are in perfect order
  • Identify red flags to help detect possible fraud and/or theft
  • Manage your cash more effectively

Monthly Bookkeeping Reports

Monthly bookkeeping reports are a key component to running your business. An expert certified bookkeeper will provide the QuickBooks solution that will ensure your monthly bookkeeping is maintained with the utmost accuracy.

  • Balance Sheet
  • Profit and Loss (Income) Statement and comparatives
  • General Ledger
  • Statement of Cash Flows
  • Accounts Receivable Aging
  • Accounts Payable Aging
  • Budget versus Actual Reports
  • Customized Reports


We are not tax preparers and do not file income tax returns. We will work with your CPA or financial accountant to provide all information and documentation they need to create certified financial statements and to file your tax returns. If you do not have a CPA or financial accountant, we can provide you with a referral.

Forms & Filings

All of the forms and filings listed below have specific due dates. Our professional bookkeepers give you peace of mind in knowing that this is done timely and accurately.


  • Forms: 941 & NYS-45
  • Sales Tax Return

Year End

  • Form W-2 & W-3 Form
  • 1099 & 1096
  • Prepare year end reports to your CPA for tax preparation
  • Make adjusting entries


Standard Annual Workers’ Compensation audit forms
NYS Notice & Acknowledgement of Pay Rate & Pay Date
Federal Chamber of Commerce Census Audit
Sales tax preparation and Sales tax filing

Profit & Loss (P&L) Statements

This report tells the business owner how the company Is doing. The report details income, minus expenses and gives you the net profit over a specific period of time. Each category is listed, allowing a quick analysis of where the money is coming from and where it is going. We can also give you comparative reports. This will give the business owner control of their expenditures and determine if more or less money should be spent in a particular category, for example:

Are we spending enough on advertising?
Can we afford to hire a new employee?
Can we afford to purchase new equipment?
Can we afford to purchase real estate or move to larger space?
Where can we cut expenses?

Your financial accountant or CPA will need the company profit and loss statement at year end to prepare both your corporate tax returns and you personal tax returns.

General Ledger

The General Ledger is used to prepare financial statements and is also a means to discover fraud.

This is “the books” of your business.  Every financial transaction flows through the General Ledger and is a permanent record.  It is a listing of all of the company’s assets, liabilities, owner’s equity, revenues and expenses.

It is a permanent summary of all your accounts. At the end of the company’s fiscal year, the General Ledger must balance in order to “close the books” to prepare tax returns.

Balance Sheet

The Balance Sheet is a report of the business as of a specific date.  This is of particular interest to lenders and creditors in determining the credit worthiness of a company.  This report lists the company’s assets, liabilities and owner’s equity.
Business Services

At Hands on Bookkeeping our team provides outsourced, full-charge Bookkeeping Services and Small Business Accounting.

  • Start Up Business
  • Established Business
  • Special Projects


Business Services

Contact Us

  •   Hands On Bookkeeping

      One South Bay Avenue
      Islip, NY 11751
      Phone: 631-328-9311
      Fax: 631-277-9798
      This email address is being protected from spambots. You need JavaScript enabled to view it.