ESTABLISHED BUSINESS 
rule

established business hands-on-bookkeeping

“Knowing your numbers is a fundamental
precept of business.”
- Bill Gates

As an established company your bookkeeping services and small business accounting needs will be met with the professional bookkeeping solutions best suited to achieve your current and future objectives. Our service is based on providing you with an outsourced part time bookkeeper on a weekly, monthly or quarterly basis. Our proficient use of QuickBooks bookkeeping and QuickBooks accounting delivers the highest level of accuracy and quality available.

Established Company

Delivering quality and accuracy in our outsourced bookkeeping services for our clients reflects the insight of our 25 years of small business expertise.

Assessment
Clean up of QuickBooks, if necessary
Review of current systems and procedures
Catch Up Bookkeeping
Internal Controls
Create Budgets

Accounts Receivable

Our professional bookkeeping services can include the day-to-day processing of financial transactions, including maintaining up-to-date billing and monitoring customer account details, such as late payments and other irregularities. Utilizing a QuickBooks solution from our certified bookkeeper team, ensures efficient, timely and accurate payment of accounts.

Set up Customers
Invoicing
Sales Receipts
Sales Deposits
Credit Card Receipts
Debit Card Receipts
EFT and ACH Receipts
Credit Memos and Refunds
Maintain Customer Account Balances

Accounts Payable

We perform professional bookkeeping, small business accounting and the tasks necessary for the efficient maintenance and processing of accounts payable transactions.

Print signature ready checks
Record handwritten checks
Transfer of funds
Credit card charges
Credit card payments
Debit card purchases
EFT payments
ACH payments
Pay Pal payments
Credit Memos and Refunds
Bank charges
Maintain Vendor Account Balances
Segregate Business & Personal Expenses

Payroll Services

Accurate payroll administration and processing is necessary for the timely payment of both your employees and payroll taxes.

Payroll Services Company Selection
Payroll administration (Management)
Employee Information
Direct Deposit
Payroll entries
Payroll processing
Sick day and Vacation time Tracking
Employee Benefits
401(k) deductions
Medical deductions
1099 Independent Contractors
Internal controls

Monthly Reconciliations

In choosing an outsourced part time bookkeeper, it is important to utilize bookkeeping services from a professional bookkeeper who can accurately reconcile your accounts each month.

Monthly Checking Account Statements
Monthly Savings Account Statements
Monthly Escrow Accounts
Monthly Credit Card Merchant Accounts
Monthly Loan Accounts
Monthly Petty Cash Accounts

Current account balances will ensure that you understand how your business is doing, enabling you to make intelligent financial decisions.

Reconciling your accounts helps us to:

Assure you that all of your deposits have cleared
Identify deposited checks returned for insufficient funds
Identify hand written checks that we may have been unaware of and, therefore, must adjust your balance in QuickBooks
Identify deposits recorded in QuickBooks but not listed on your bank statement
Identify deposits listed on your bank statement but not recorded in QuickBooks
Record bank charges
Record credit card charges
Record debit card purchases
Ensure your Escrow Accounts are in perfect order
Identify red flags to help detect possible fraud and/or theft
Manage your cash more effectively

Monthly Bookkeeping Reports

Monthly bookkeeping reports are a key component to running your business. An expert certified bookkeeper will provide the QuickBooks solution that will ensure your monthly bookkeeping is maintained with the utmost accuracy.

Balance Sheet
Profit and Loss (Income) Statement and comparatives
General Ledger
Statement of Cash Flows
Accounts Receivable Aging
Accounts Payable Aging
Budget versus Actual Reports
Customized Reports

Taxes

We are not tax preparers and do not file income tax returns. We will work with your CPA or financial accountant to provide all information and documentation they need to create certified financial statements and to file your tax returns. If you do not have a CPA or financial accountant, we can provide you with a referral.

Forms & Filings

All of the forms and filings listed below have specific due dates. Our professional bookkeepers give you peace of mind in knowing that this is done timely and accurately.

Quarterly

Forms: 941 & NYS-45
Sales Tax Return

Year End

Form W-2 & W-3 Form
1099 & 1096
Prepare year end reports to your CPA for tax preparation
Make adjusting entries

Annual

Standard Annual Workers’ Compensation audit forms
NYS Notice & Acknowledgement of Pay Rate & Pay Date
Federal Chamber of Commerce Census Audit
Sales tax preparation and Sales tax filing

Profit & Loss (P&L) Statements

This report tells the business owner how the company Is doing. The report details income, minus expenses and gives you the net profit over a specific period of time. Each category is listed, allowing a quick analysis of where the money is coming from and where it is going. We can also give you comparative reports. This will give the business owner control of their expenditures and determine if more or less money should be spent in a particular category, for example:

Are we spending enough on advertising?
Can we afford to hire a new employee?
Can we afford to purchase new equipment?
Can we afford to purchase real estate or move to larger space?
Where can we cut expenses?

Your financial accountant or CPA will need the company profit and loss statement at year end to prepare both your corporate tax returns and you personal tax returns.

General Ledger

The General Ledger is used to prepare financial statements and is also a means to discover fraud.

This is “the books” of your business.  Every financial transaction flows through the General Ledger and is a permanent record.  It is a listing of all of the company’s assets, liabilities, owner’s equity, revenues and expenses.

It is a permanent summary of all your accounts. At the end of the company’s fiscal year, the General Ledger must balance in order to “close the books” to prepare tax returns. 

Balance Sheet

The Balance Sheet is a report of the business as of a specific date.  This is of particular interest to lenders and creditors in determining the credit worthiness of a company.  This report lists the company’s assets, liabilities and owner’s equity.

Business Services

Contact Us

  •   Hands On Bookkeeping

      One South Bay Avenue
      Islip, NY 11751
      Phone: 631-328-9311
      Fax: 631-277-9798
      This email address is being protected from spambots. You need JavaScript enabled to view it.

     

Latest News

  • 15 January Long Island Bookkeeping Service in Islip, NY offers Outsourced and Full Charge Bookkeeping Services for start-up and Small Businesses.

    Long Island Bookkeeping Service in Islip, NY offers Outsourced and Full Charge Bookkeeping Services for start-up and Small Businesses.

  • 15 January Islip, New York Bookkeeping Firm Provides Professional Solutions to established businesses on Long Island.

    As an established company your bookkeeping services and small business accounting needs will be met with the professional bookkeeping solutions best suited to achieve your current and future objectives. Our service is based on providing you with an outsourced part time bookkeeper on a weekly, monthly or quarterly basis. Our proficient use of QuickBooks bookkeeping and QuickBooks accounting delivers the highest level of accuracy and quality available.

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